Online Privacy Guidelines
Protecting your privacy... at the core of our business
You trust us with your financial and other personal information; we in turn are committed to respect your privacy and safeguard that information.
By adhering to the practices described below, we affirm our continuing commitment to protecting your privacy in accordance with industry standards.
Collection and Use of Shareholder Information
Sound Shore Fund (the "Fund") and the Fund's retirement account custodian collect only relevant information about the Fund's shareholders that the law allows or requires us to have in order to conduct our business and properly service you.
We collect non-public financial and other personal information about you from the following sources ("personal information"):
- Information you provide on applications or other forms (for example, your name, address, social security number and birthdate)
- Information derived from your transactions with us (for example, transaction amount, account balance and account number)
- Information you provide to us if you access account information or conduct account transactions online (for example, password, account number, e-mail address, alternate telephone number)
Keeping Information Secure
We instituted and continuously maintain physical, electronic and procedural safeguards to protect your Personal Information, and we continually assess new technology with the aim of adding new safeguards to those we have in place.
Use of Personal and Financial Information by Us and Third Parties
We do not disclose, rent, sell or trade personal information about current or former customers or their accounts to any non-affiliated third parties, and we have policies and procedures intended to prevent the disclosure of such information to non-affiliated third parties unless necessary to support the operations and administration of the Fund, the Fund's compliance with applicable laws and regulations, or as otherwise permitted by law.
Those who may receive personal information include the companies that provide services to the Fund, such as transfer agency, technology and administrative services, as well as the investment adviser who is an affiliate of the Fund (collectively, "service providers").
Limiting employee access to information
We limit access to personal information on a “need to know” basis, meaning only to those employees of the service providers with a business reason to know such information.
Accuracy of Information
We strive to keep our records of your information accurate, and we take immediate steps to correct errors. If there are any inaccuracies in your statements or in any other communications from us, please contact us or contact your investment professional.
Online Privacy Guidelines
We are firmly committed to protecting our shareholders' personal and financial information online. The following guidelines are designed to help you understand how we gather, use and protect that personal and financial information.
Information Collection, Use and Disclosure
We do not collect any personal information about you if you do not log on to the secure account information areas of the Web site which is managed by the Fund’s transfer agent.
We do not disclose or share your personal information unless we are authorized or permitted to do so. We do not rent or sell your personal information to any third parties.
When Information is Collected and Not Collected
In order to evaluate the usefulness of our site, we gather and analyze data regarding usage of the site, such as domain name, number of hits, pages visited and length of user session.
Cookies are stored on your computer only during your browsing session, and are automatically deleted from your computer when you close your browser.
How We Handle E-Mail
We preserve the content of your e-mail, your e-mail address and our response so that we can more efficiently handle any follow-up questions you may have and to meet legal and regulatory requirements. It is important to understand that regular non-encrypted Internet e-mail is not secure. Some Fund-related internet e-mail addresses are provided, but these are for information inquiries of a non-sensitive and non-confidential nature.
We strongly urge you not to send confidential information such as social security or account numbers to us via a non-secure e-mail address.
We work hard to ensure that our systems are secure and that they meet industry standards. We employ the appropriate firewalls, encryption technology, user authentication systems (e.g., passwords) and access control mechanisms to control access to systems and data. Although we take your privacy seriously and will take all reasonable and customary measures to protect it, we cannot guarantee that there will be no unauthorized use of your personal information.
This website may contain hyperlinks that enable you to visit other sites. Other sites may have hyperlinks to this site. You should be aware that websites linking to and from this site may have different privacy practices than ours. It is assumed that visitors to our site will read the privacy statements of this and other Web sites they visit. However, our privacy statement applies solely to information contained on this website. Because we cannot control information on other internet sites, we are not responsible for the content of sites linked to or from this website nor for the privacy policies given on those sites, including, but not limited to, the sites of our service providers.
You Can Count on Our Commitment to Your Privacy
You can count on us to keep you informed about the procedures and the technology we use to protect your privacy and limit the sharing of information you provide to us, whether in a mailed application, over the phone or through the Internet.
Issued by Sound Shore Fund