Online Privacy Guidelines

Protecting your privacy... at the core of our business

This is our policy as of September 2021. This privacy policy applies to individuals, and we reserve the right to revise or update any or all of the policies, along with related provisions, at any time.

You trust us with your financial and other personal information; we in turn are committed to respect your privacy and safeguard that information.

By adhering to the practices described below, we affirm our continuing commitment to protecting your privacy in accordance with industry standards.

 

Collection and Use of Shareholder Information

Sound Shore Fund (the "Fund") and the Fund's retirement account custodian collect only relevant information about the Fund's shareholders that the law allows or requires us to have in order to conduct our business and properly service you.

We collect non-public financial and other personal information about you from the following sources ("personal information"):

  • Information you provide on applications or other forms (for example, your name, address, social security number and birthdate)
  • Information derived from your transactions with us (for example, transaction amount, account balance and account number)
  • Information you provide to us if you access account information or conduct account transactions online (for example, password, account number, e-mail address, alternate telephone number)

 

Keeping Information Secure

We instituted and continuously maintain physical, electronic and procedural safeguards to protect your Personal Information, and we continually assess new technology with the aim of adding new safeguards to those we have in place.

 

Use of Personal and Financial Information by Us and Third Parties

We do not disclose, rent, sell or trade personal information about current or former customers or their accounts to any non-affiliated third parties, and we have policies and procedures intended to prevent the disclosure of such information to non-affiliated third parties unless necessary to support the operations and administration of the Fund, the Fund's compliance with applicable laws and regulations, or as otherwise permitted by law.

Those who may receive personal information include the companies that provide services to the Fund, such as transfer agency, technology and administrative services, as well as the investment adviser who is an affiliate of the Fund (collectively, "service providers").

You may also access and use a service providers’ website. For example, if you conduct a transaction, you would access the transfer agency’s web site. The transfer agency’s web site is operated and controlled by the transfer agency, not the Fund. The transfer agency’s services and web site are not governed by this privacy policy. You are advised to review and understand the transfer agency’s privacy policy.

 

Limiting employee access to information

We limit access to personal information on a “need to know” basis, meaning only to those employees of the service providers with a business reason to know such information.

 

Accuracy of Information

We strive to keep our records of your information accurate, and we take immediate steps to correct errors. If there are any inaccuracies in your statements or in any other communications from us, please contact us or contact your investment professional.

 

Online Privacy Guidelines

We are firmly committed to protecting our shareholders' personal and financial information online. The following guidelines are designed to help you understand how we gather, use and protect that personal and financial information.

    Information Collection, Use and Disclosure

    We do not collect any personal information about you if you do not log on to the secure account information areas of the Web site which is managed by the Fund’s transfer agent.
    We do not disclose or share your personal information unless we are authorized or permitted to do so. We do not rent or sell your personal information to any third parties.
     

    When Information is Collected and Not Collected

    In order to evaluate the usefulness of our site, we gather and analyze data regarding usage of the site, such as domain name, number of hits, pages visited and length of user session.
     

    Our Use of Cookies

    What is a cookie? A cookie is a small piece of information placed on your computer by the website you are visiting. It allows the website to ”remember” or ”recognize” your computer during subsequent visits. Although different websites use cookies for different purposes, one important function is to allow a site to personalize your experience. For example, a cookie can be used to designate start pages within a site, or to indicate an area of interest to you on a website.

    Cookies are stored on your computer only during your browsing session, and are automatically deleted from your computer when you close your browser.

    How we use cookies. We use temporary cookies on all secure pages. These cookies store a session ID that is not personally identifiable to you, allowing you to move from page to page without having to log in repeatedly. Once you close your browser, the temporary cookie we placed on your computer is deleted from your computer. We do not collect any information from your computer with this type of cookie, and it does not leave any retrievable information on your hard drive.

    Analytical/performance cookies allow us to identify how and when pages of our sites are visited, identify our visitors’ technology preferences and ensure that our websites are working properly. For those purposes, we use cookies set by Google Analytics. This information is compiled to help make improvements to our websites. To read more about this third-party cookie, including the provider’s privacy statement, please visit www.google.com/analytics.
     

    How We Handle E-Mail

    We preserve the content of your e-mail, your e-mail address and our response so that we can more efficiently handle any follow-up questions you may have and to meet legal and regulatory requirements. It is important to understand that regular non-encrypted Internet e-mail is not secure. Some Fund-related internet e-mail addresses are provided, but these are for information inquiries of a non-sensitive and non-confidential nature.

    We strongly urge you not to send confidential information such as social security or account numbers to us via a non-secure e-mail address.
     

    Security

    We work hard to ensure that our systems are secure and that they meet industry standards. We employ the appropriate firewalls, encryption technology, user authentication systems (e.g., passwords) and access control mechanisms to control access to systems and data. Although we take your privacy seriously and will take all reasonable and customary measures to protect it, we cannot guarantee that there will be no unauthorized use of your personal information.
     

    Hyperlinks

    This website may contain hyperlinks that enable you to visit other sites. Other sites may have hyperlinks to this site. You should be aware that websites linking to and from this site may have different privacy practices than ours. It is assumed that visitors to our site will read the privacy statements of this and other Web sites they visit. However, our privacy statement applies solely to information contained on this website. Because we cannot control information on other internet sites, we are not responsible for the content of sites linked to or from this website nor for the privacy policies given on those sites, including, but not limited to, the sites of our service providers.
     

    You Can Count on Our Commitment to Your Privacy

    You can count on us to keep you informed about the procedures and the technology we use to protect your privacy and limit the sharing of information you provide to us, whether in a mailed application, over the phone or through the Internet.

    Issued by Sound Shore Fund